Balance Sheet

The Balance Sheet is Rundoo's point-in-time snapshot of what your business owns, what it owes, and what's left over for the owners — Assets, Liabilities, and Equity — as of a single date you pick.

In the Admin > Reporting > Balance sheet tab, you pick an as-of-date and click Run. Rundoo walks every journal entry posted on or before that date and totals each account in your Chart of Accounts.

Running the Balance Sheet

The Balance sheet tab opens empty — no report runs by default. You pick the date you want, click Run, and Rundoo totals the ledger. Three steps:

1. Pick the as-of-date on the left of the filter bar. It defaults to Today; click it to change.

2. Click the blue Run button at the right. The report usually returns in a few seconds.

3. Click Refresh to re-pull from the ledger if you've posted transactions since the last run — same date, freshest data.

Reading the report

The report groups every active account by its Type from the Chart of Accounts, in the standard balance-sheet order: Assets first, then Liabilities, then Equity.

Each section shows one row per account — account number on the left, name in the middle, balance on the right. Negative balances show in parentheses (Rundoo's convention), so ($153,694.53) under Cash drawer means the cash drawer account has a negative balance as of the as-of-date.

At the bottom of each section, Rundoo prints a subtotal — Total Asset, Total Liability, Total Equity. And at the very bottom of the report, Total Liabilities and Equity — the sum that should match Total Asset if your books balance.

The three sections map to the standard accounting categories from the Chart of Accounts:

• Asset accounts — cash, bank accounts, inventory value, accounts receivable, anything you own. Numbers in the 1000s in Rundoo's standard Chart of Accounts.

• Liability accounts — accounts payable, sales tax payable, payroll withholdings, customer deposits — anything you owe. Numbers in the 2000s.

• Equity accounts — retained earnings, owner draws, opening balances — the owner's stake. Numbers in the 3000s.

Income (4000s), COGS (5000s), and Expense (6000s) accounts don't show up here — they're on the Profit & Loss instead. The Balance Sheet is a stocks report (positions at a moment); the P&L is a flows report (movement over a period).

As-of dates

The Balance Sheet is point-in-time, not a date range — you pick one date, and the report shows every account's balance at the close of business that day.

Click the date button in the filter bar, type or pick a date in the calendar popover, press Enter (or click outside to close), then click Run. Common choices:

• Today — where the business stands right now.

• Last day of the month — month-end close; the snapshot you'd send to your accountant or share with a lender.

• Last day of the fiscal year — year-end; the starting point for retained-earnings roll-forward.

Unlike the Profit & Loss, there's no This month / Year to date range shortcut — because a balance sheet isn't a range, it's a snapshot. If you want to see how the business changed between two dates, run the report twice and compare.

The self-audit check

A balanced Balance Sheet means Assets = Liabilities + Equity. That's the accounting identity: every dollar the business owns was either borrowed (a liability) or put in by the owner / earned and kept (equity). If the two totals don't match, a journal entry is off somewhere.

Rundoo's live Balance Sheet doesn't flag imbalances on the report itself — it just shows Total Asset at the top and Total Liabilities and Equity at the bottom, and you eyeball whether they match. The two totals are boxed in the screenshot above — if those numbers disagree, look at your starting balances first.

That's where Rundoo does help you. Over in Admin > Chart of Accounts > Accounts, a yellow banner flags any starting-balance date where the identity doesn't hold:

Each line names the date and the three totals — Assets ($X) must equal Liabilities ($Y) + Equity ($Z). Fix these first: the imbalance is almost always a starting-balance journal entry that wasn't split evenly between the three sides. See Chart of Accounts for how starting balances are entered and edited.

Drill-through and export

The Balance Sheet rows are read-only — clicking an account name doesn't drill into the transactions behind it. To see the journal entries that built up a balance, go to Admin > Reporting > General ledger, pick the same as-of-date (and a start date), filter by the account you want, and run.

There's no built-in export on the Balance Sheet tab itself. Two workarounds for sharing:

• Browser print (Cmd + P on Mac, Ctrl + P on Windows) — prints the full report with the date and totals. Save as PDF from the print dialog for email or filing.

• Share the URL — it includes your as-of-date, so anyone on your Rundoo company can open the link and see the same snapshot.

If you need the underlying account list as a spreadsheet (without balances), go to the Chart of Accounts and use Download spreadsheet at the bottom of the Accounts tab — it exports the full account list with starting balances and dates.

Recommended Rundocs

• Chart of Accounts

• Profit & Loss

• Dashboards