Vendors are the suppliers you buy product from — paint lines, hardware wholesalers, feed distributors, card processors, service providers, and anyone you cut a check to. This page covers creating and editing vendors, managing vendor contacts, integration setup, and deactivating.
In the POS mode, open the Vendors tab in the left sidebar.
From the Vendors list, click Add vendor in the top-right. A modal opens with the minimum fields needed to create the record — everything else (mailing address, payment banking, integration pairing, contacts) gets filled in on the vendor's detail page after creation.
| Field | What it does | Required? |
|---|---|---|
Name |
Vendor name as it appears on purchase orders, invoices, and in the list. Must be unique. | Yes |
Orders email |
Where Rundoo emails POs when you send them directly from the app. Required if you plan to send orders by email — you can leave it blank for a walk-up vendor you only pay, never order from. | Optional |
Phone |
Primary phone on the account. Powers search and shows up in vendor references. | Optional |
Internal notes |
Free-text notes visible to staff only. Good for "rep is Sarah, she answers Tuesdays" or "always short-ships — count twice." | Optional |
The modal has two save buttons at the bottom:
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Duplicate names are rejected. If another vendor already exists with the name you're entering, Rundoo shows a red banner — "A vendor with the same name already exists in the company" — and leaves the modal open so you can rename. Check the list first if you're unsure.
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Invalid email blocks save. If Orders email isn't a valid address, Rundoo shows "Email address is not valid." and the Save button stays disabled until you fix it.
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Adding vendors one at a time is fine for occasional additions. For migrating a full vendor list from your old system, see Vendor imports instead.
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Every vendor has a detail page, reached by clicking their row in the list. The header shows the vendor name, their orders email, and an action cluster top-right with Attach file, Duplicate, and Deactivate. Below the header, the page stacks seven sections — Contacts, Vendor information, Ordering, Payment, Integrations, Assign vendor SKUs, and Vendor settings — and each section saves on its own.
The Vendor information section holds the identity fields: Vendor name, Pay to (the name your accounting system writes checks to — must match exactly), Phone, full mailing address (Address, Apt, suite, etc., City, State, ZIP, Country), Orders email, an Integration Vendor dropdown, and Internal notes. Edit any field, then use the section's own Save at the bottom to commit. Cancel reverts to the last saved state.