Staff are the people who sign into Rundoo — cashiers, managers, admins, anyone with counter time. Each staff member has their own Staff ID, their own sign-in methods, and their own set of permissions. This page covers adding them, editing their details, tuning their permissions, setting up a hardware login key, and deactivating them when they move on.
In the Admin mode, open Staff in the left sidebar — that's the list of everyone with access to this company.
The Staff list shows everyone set up in the company, filtered by the pill at the top of the control strip (Status: Active by default — flip it to Inactive to see deactivated staff). Columns: ID, Name, Status, Permissions (shown as a fraction like 41 of 41 — how many of the available permissions this person has), and Login Key (an inline Add key or Edit key link).
Two action buttons sit in the action cluster at the top right:
Click Add new staff member in the top-right action cluster. The modal has two steps — the first is the staff member's details, the second is an optional login-key setup.
The first step asks for:
| Field | Required | Notes |
|---|---|---|
First name |
Yes | |
Last name |
Yes | |
Staff ID |
Yes | The short POS identifier this person types at the sign-in screen (e.g. /N, AEK). Keep it short — they'll type it every shift. |
Email |
Yes | Where email-OTC codes and any notifications go. |
Cell phone |
Optional | Required only if they'll sign in via text-message code. |
PIN |
Optional | A short numeric PIN for quick POS unlock between cashiers. |
Address |
Optional | Mailing address, for your records. |
Two consent checkboxes sit under Email and Cell phone, defaulting on — uncheck them if the staff member doesn't want non-login notifications. (2FA sign-in texts always send regardless of the SMS-consent box.)
Click Next to advance to the key-setup step (see Login keys below), or Cancel to back out without creating anyone.
<aside> 💡
Staff ID is the string a cashier types at the sign-in screen — make it short and memorable (initials, a shortcode, or a single letter work well). See Sign-in for the full login flow.
</aside>
<aside> ⚠️
Once you save a staff member, the Staff ID can be changed later, but anyone who had it memorized will need to learn the new one. Pick something they can live with.
</aside>
