1. Overview

Rundoo’s Data Record Retention Policy (“Policy”) establishes guidelines for the retention, storage, and disposal of records and data within the company. This Policy is designed to ensure compliance with applicable legal and regulatory requirements while aligning with Rundoo’s operational needs.

2. Scope

This Policy applies to all data and records generated, received, or maintained by Rundoo, including but not limited to customer data, employee records, financial documents, and business communications. The retention periods specified are guidelines and may be adjusted as needed based on legal obligations or business requirements.

3. Retention Periods

• Customer Data: Retained for the duration of the business relationship and for a minimum of one (1) year after the relationship ends, unless otherwise required by law.
• Employee Records: Retained for a minimum of seven (7) years following the termination of employment, in accordance with applicable employment laws and regulations.
• Financial Records: Retained for a minimum of seven (7) years from the date of creation, unless longer retention is required for tax or audit purposes.
• Business Communications: Retained for a minimum of one (1) year unless a longer retention period is required by law or contract.

4. Data Disposal

Once data or records have reached the end of their retention period, they will be securely disposed of using appropriate methods such as data wiping, shredding, or other means that ensure the data cannot be recovered or reconstructed. However, Rundoo makes no guarantees that all deleted data is unrecoverable by third-party forensic methods.

5. Exceptions and Legal Holds

In the event of ongoing litigation, audits, or investigations, relevant data and records may be subject to a legal hold and will be retained until the hold is lifted. Rundoo reserves the right to suspend routine disposal processes as necessary to comply with legal obligations.

6. Program Modifications

Rundoo reserves the right to amend or modify this Policy at any time, without prior notice, to reflect changes in legal requirements or business needs. No specific outcomes or assurances are provided as part of this Policy.

7. Disclaimer

This Policy is provided as a general guideline for record retention. It does not constitute any representation or warranty as to the completeness, security, or continued availability of records. Rundoo disclaims any responsibility for any consequences that may arise from deviations from these guidelines.

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