The purchase journal is Rundoo's GL-level view of the buy side — every vouchered PO line, rolled up into the debits and credits that hit your inventory and accounts-payable accounts.
In the Admin > Reporting > Purchase journal tab, you'll find the report itself — a vouchered-order-level feed filtered to purchase activity. Entry-level detail for a given day lives alongside other journal entries in Admin > QuickBooks > Journal Entries.
The purchase journal is the subset of journal entries that records purchases — specifically, the GL impact of vouchering a received PO. When you record a vendor invoice on a received PO (see Vendor invoices for the workflow), Rundoo posts a journal entry that debits your inventory accounts and credits Accounts Payable. That entry is a purchase journal entry.
Two places surface it:
AccountsPayable credit. Good for reconciling purchases against vendor statements or for spotting vouchered POs that didn't route to the account you expected.Purchase journal - {Date} entries alongside Sales journal, refunds, and other types. This is where the balanced double-entry view lives — useful when you want to look at one day's purchases as a single accounting document instead of a flat row-per-posting report.Purchase journal entries are generated automatically. You don't create them by hand — vouchering a PO is what produces the entry. The one case where you'd touch the workflow directly is pulling a printable summary from a specific vouchered PO (see Generate a purchase journal entry manually below).
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Purchase journal entries are read-only in Rundoo, like every journal entry. Correcting a mis-vouchered PO means reverting the voucher (see Vendor invoices) rather than editing the entry — that keeps Rundoo and QuickBooks in lockstep.
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Open Admin > Reporting > Purchase journal. The report is empty until you run it — pick a date range, then click Run.
The report header shows the count of Vouchered Orders matching the range (e.g. 67 Vouchered Orders) next to the active Date pill. The table below lists one row per GL posting, with these columns:
| Column | What it shows |
|---|---|
Order ID (TRNSID) |
The PO's transaction ID. Click to jump back to the PO. |
Transaction type |
Bill for a standard vouchered invoice. |
Date |
The invoice date you entered at vouchering. |
GL account number / GL account name |
Which account this line posts to (e.g. 1400 Inventory - Paint, 2000 AccountsPayable). |
Vendor name |
The vendor on the PO. |
Pay to |
Who the check goes to (usually matches the vendor, sometimes a parent billing entity). |
Vouchered at |
When vouchering happened. |
Class |
Extra dimension when Rundoo has one — flows through to QuickBooks so class-level reporting reconciles. |
Controls across the top-right of the report:
Refresh — re-pulls data without changing the range. Handy after vouchering a new PO mid-reconcile.Date — opens a date-range popover. Month to date, Year to date, Custom, and similar.Filters — narrows the result by vendor, class, or GL account. Good for cutting the report down to one vendor when reconciling against their statement.