The purchase journal is Rundoo's GL-level view of the buy side — every vouchered PO line, rolled up into the debits and credits that hit your inventory and accounts-payable accounts.
In the Admin > Reporting > Purchase journal tab, you'll find the report itself — a vouchered-order-level feed filtered to purchase activity. Entry-level detail for a given day lives alongside other journal entries in Admin > QuickBooks > Journal Entries.
The purchase journal is the subset of journal entries that records purchases — specifically, the GL impact of vouchering a received PO. When you record a vendor invoice on a received PO (see Vendor invoices for the workflow), Rundoo posts a journal entry that debits your inventory accounts and credits Accounts Payable. That entry is a purchase journal entry.
Two places surface it:
AccountsPayable credit. Good for reconciling purchases against vendor statements or for spotting vouchered POs that didn't route to the account you expected.Purchase journal - {Date} entries alongside Sales journal, refunds, and other types. This is where the balanced double-entry view lives — useful when you want to look at one day's purchases as a single accounting document instead of a flat row-per-posting report.Purchase journal entries are generated automatically. You don't create them by hand — vouchering a PO is what produces the entry. The one case where you'd touch the workflow directly is pulling a printable summary from a specific vouchered PO (see Generate a purchase journal entry manually below).
Rundoo rolls up purchases into one Purchase journal entry per business day per location. Every PO you vouchered that day at that location — whether it's one invoice or twenty — lands in the same entry, with one line per account touched. That's why the Journal Entries list shows at most one Purchase journal row per date, while the Purchase journal report can show many rows for the same date (the report is line-level; the entry is day-level).
A few consequences of the day-level grouping worth knowing:
Purchase journal row for Friday or Saturday, the most likely reason is that no vendor invoices were vouchered on those dates — weekends are a common culprit for shops that only voucher during the week. Check POS > Orders > Vouchered and confirm the Vouchered at dates before assuming the entry is missing.Purchase journal entry per location per day, not one combined entry across the company.Inventory - Paint, the entry shows a single Inventory - Paint debit for the combined total, not three separate lines. The per-PO breakdown is in the Purchase journal report, not the entry.<aside> 💡
Purchase journal entries are read-only in Rundoo, like every journal entry. Correcting a mis-vouchered PO means reverting the voucher (see Vendor invoices). If an entry's lines are hitting the wrong GL account, class, or department, the fix is in Account mapping — the entry itself isn't editable, and updates to mapping apply to future entries (regenerate past entries from the Generate control on Admin > QuickBooks > Journal Entries to pick up a mapping correction on old dates).
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Open Admin > Reporting > Purchase journal. The report is empty until you run it — pick a date range, then click Run.
