A store-use account is a charge-account customer that represents your store itself — you ring up mistints, colorant, break-room cleaning supplies, and anything else consumed internally against this account instead of a real customer. Every store-use sale removes the inventory from the books, posts a $0 charge-account invoice, and leaves a paper trail for your accountant at year-end.

In the POS mode, open Customers in the left sidebar.

Why use a store-use account

Mistints, colorant waste, and break-room supplies all pull from the same inventory your customers buy from. Without a place to record that usage, your on-hand counts drift — the paint is gone but Rundoo thinks it's still on the shelf — and you lose the tax write-off that internal-consumption inventory qualifies for.

A store-use account fixes both:

• Inventory stays accurate. Ringing up a mistint against a store-use account decrements stock the same way a retail sale does.
• Internal usage is separate from customer sales. At year-end, filtering Completed transactions by the store-use account gives you a clean list of everything the store consumed — straight to your accountant.
• Mistint paper trail. When a tint goes wrong, the record of what was mistinted, when, and how much it cost lives on the store-use account's transaction history — not lost in a drawer.

Step 1: Create the store-use account

From the Customers list, click Add customer and fill in the modal. A few store-use specifics:

• Name — make it obvious so staff can find it at POS. Store Use, {Location} — Store Use, Paint 123 — Mistints, {Location} — Colorant. If you run multiple categories of store consumption (mistints vs. colorant vs. cleaning), one account per category is cleaner than one catch-all.
• Phone — any unique number the store owns. The customer record needs one, but no one will call it.
• Email — your store's ops email. Statements generated against the account land here.
• Pricing tier — leave on whatever the default is. Prices get overridden to $0 at ring-up anyway.

See Customers for the full Add customer walkthrough.

Once the account exists, open it and click the Settings tab. Scroll to Financing and set a charge-account Finance term — Net 1 Statement is the standard pick for store-use accounts, since the goal is to close the zero-dollar invoices the same month they post. Set a modest Credit limit ($1,000.00 is typical) to keep the account behaving like a real charge account without blocking anything in practice. Leave Finance charge as No finance charge — you're not paying yourself interest.

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Setting a statement-based Finance term is what turns the account into a charge account — without it, the Charge account tender won't unlock at POS. See Finance terms for how the terms themselves work.

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