Journal entries

Journal entries are the GL-level record of every transaction Rundoo posts — the nightly-generated, double-entry log your accountant reads to see exactly what debits and credits hit each account.

In the Admin > Reporting > Journal entries tab, you'll see every journal entry Rundoo has generated — each with its date, type, order ID (if any), and export status to QuickBooks. The same entries also appear under Admin > QuickBooks > Journal Entries, which is the QuickBooks-export-formatted view of the same data — see QuickBooks when that's the surface you want.

How journal entries work

Rundoo builds journal entries automatically. You don't create them by hand — they're the accounting-system mirror of work you've already done at the POS, on purchase orders, and during inventory counts.

Sales journal — rolls up every sale on a location for a given day into one entry. Debits the tender accounts (cash, card deposits, accounts receivable), credits Sales, credits the sales-tax liability account, debits COGS, credits Inventory.
Purchase journal — summarizes received purchase orders for the day. Debits Inventory, credits Accounts Payable.
Other types appear as you run other workflows (refunds, transfers, voids, inventory adjustments). Every entry is balanced — total debits always equal total credits.

Generation is scheduled — entries for yesterday's activity post overnight, so when you sign in the next morning they're already in the feed.

Which accounts each transaction hits is controlled by your Chart of Accounts mapping — see Account mapping for how a Sales tax payable credit finds the right tax account, and Chart of Accounts for the account types involved.

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Journal entries are read-only in Rundoo. There is no manual journal entry form — if a correcting entry is needed, make it in QuickBooks (or your GL) after the entry has exported. That keeps Rundoo and your books in lockstep and avoids two sources of truth for the same number.

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Viewing and filtering the feed

The Journal Entries tab opens to every entry Rundoo has generated, newest first. Each row shows:

Column	What it shows
`Created`	When Rundoo generated the entry (usually the morning after the activity).
`Date`	The business date the entry is posted to — usually the day the activity happened.
`Order ID`	For entries tied to a single transaction (not the daily summary roll-ups), the source order number.
`Exported`	Blank or a timestamp — when Rundoo last handed this entry to QuickBooks.
`Type`	`Sales journal`, `Purchase journal`, etc. — tells you which workflow produced the entry.
`Generation type`	`Automatic` for the nightly-posted entries.
`Archived`	Blank unless you've archived the entry (see below).

The Reporting > Journal entries tab and the QuickBooks > Journal Entries tab list the same entries — the Reporting view is the accounting-first surface (grouped alongside P&L, Balance sheet, General ledger), and the QuickBooks view exposes the same rows plus the export-formatted downloads covered below.

Narrow the feed with the control strip above the table:

Sort — flip chronological order.
Archive status — Not archived (the default) or Archived. Archiving hides an entry from the active feed without deleting it; useful for old reconciled entries you don't want cluttering the view.