Deposits are how money lands in your books — cash and checks dropped at the bank, ACH pulled in from your linked external bank, and customer card / ACH payments that flow through Stripe.

In the Admin mode, open the Finances left tab. The page has two top tabs: Internal is your live Rundoo bank account (the one Stripe pays out to and that holds your card-receivables balance); External is a ledger of your real outside bank account, where you record the cash and checks you physically deposit.

Internal account overview — Deposit funds and Send ACH live in the action cluster on the right.

💡 The two tabs answer different questions. Internal = "what's in my Rundoo-managed bank account right now, and how do I move that money?" External = "what cash and checks did I take to my outside bank, and which GL account should each one post to?"

Step 1: Deposit cash and checks at your bank

The cash and checks you collect at the counter never go straight into your Rundoo Internal account — Rundoo doesn't accept physical deposits. You drop them at your real outside bank like always; what you do in Rundoo is record the deposit so the GL knows where the money landed.

Two halves to this:

1. Cash from the till — when you close out the cash drawer at end of day, Rundoo automatically moves that day's cash from the 10000 Cash drawer GL account into the 11200 Cash deposits GL account. You don't record it manually. The drop is whatever the close-out's Cash for deposit number was. See Cash drawer for the close-out flow.
2. Checks (and any cash you're depositing outside the close-out flow) — record manually on the External tab.

In the Admin > Finances > External tab, click Record transaction in the top-right. The modal opens on the Deposit toggle (vs Payment for outflows).

External account — Record transaction is your only path for logging cash and check deposits.

Fill in:

• Customer / Vendor — optional. Leave blank for a routine deposit; fill in only when the deposit is tied to a specific party (e.g. a vendor refund check).
• Amount — the dollar figure on the deposit slip.
• Date — the day the bank received it. Defaults to Today.
• Location — which store the deposit ties to.
• Payment method — Card, Cash, Check, or Bank transfer. Pick Check for a customer's check, Cash for cash deposited outside the close-out flow.
• General ledger account — this is the load-bearing field. Set it to 11300 Check deposits for checks and 11200 Cash deposits for cash. These are clearing accounts that track everything you've deposited but the bank hasn't cleared yet — picking the right one keeps your Chart of Accounts clean.
• Description — what's on the deposit slip ("Apr 30 deposit, 4 customer checks").